Handling an office move is a full-time job all on its own, particularly if you run a company with a large staff. This blog will cover 9 steps you can take to make sure your office move goes as seamlessly as possible.
To make moving your workplace easier, follow these steps. Make a thorough moving schedule and plan beforehand. Appoint a move coordinator to manage the operation. Organise and declutter your workplace supplies. Inform stakeholders and staff in advance. Hire office relocation-experienced expert movers. Organizely label and package the things. With the appropriate parties, update your business address. Install IT infrastructure and utilities in the new office. Conduct a post-move analysis to identify areas for improvement.
Create a Checklist & Timeline
Start by listing the essential things that have to happen first, then think about ways to manage your schedule so that things go efficiently. Rather than listing the things that have to be finished right away, analyze how to proceed with those which can be delayed. Follow each item with a glade for when it is finished.
For a smooth swap, make sure you and your employees are on the same page regarding your timeline. List every step you should take as you move out, and practice moving backward from when you need to have the task done. If you don’t have a specific date yet, develop a plan of debt to shop for your initial items, unless the move-out date has been reached.
2. Find A registered Moving Company
Implement the following preparation steps in order to reduce the amount of time that you’ll spend investigating house removals options. Determine how much things you need to transport and how far you’re moving them. Remember, your Dubai Movers must have the capacity to haul your possessions safely. Everyone involved in the operation travels more conveniently as a result of travel reviews. Determining the level experience of a moving company, the number of moving tasks they have completed, the individuals who will execute your move, their hourly rate, and the most pertinent details concerning the time scale should all be taken into account.
Additionally, check that the moving company in Dubai you’re scheduling uses full-time employees, not freelancers. Make sure their schedule lines up with your relocation window. Inquire about what days your local business uses packers and then ask them how long it normally takes them to pack up your goods. If your concerns and queries have been addressed, you can choose whether this is the right firm for you to hire as your office mover.
For a quick, comfortable, and successful workplace move, get in touch with us.
3. Hire Professional Packers For Your Office Move
You have to start searching for office movers once you have decided on your moving company. If you’re moving to a storage unit, hold off contacting moving services. In this case, why not use a company that offers to pack? If your business doesn’t require such services, stop calling moving services first. Are you moving everything in your old office, or do you plan to sell some of your furniture to make way for new office furnishings? Determine the amount of stuff you’ll need to pack. It’s more effective to hire a professional removalist if you will be moving to your new office. Creating a thoroughly prepared office and providing your workers proficiently will expedite the move to fine tune everything so that your clientele has no problem procedures for attending to your business. You will also have no need to fret about preparing in advance, as having the ability to locate precisely what you require is all about that.
4. Create and Design Your New Office Layout
Think about moving to the new office you are relocating to. Would you like to keep to the same plan or alter it? You should have a floor plan in location if relocating furnishings or moving workstation seats and planning to navigate it. In your new office, you shouldn’t have to worry about something not staying where it belongs. Draw out a map of the new office. You may want to prepare the entries for your offices, or you may want to have the manager occupy the offices to serve as a meeting space, in effect. You should carefully consider your purpose before you move and figure out ahead of time which factors will help make your relocation effective. You must clearly inform the local moving company that offers movers of your office space layout so that your workers know where to position their workstations and your furniture can be positioned in the preferred way.
5. Organize Your Move
Start planning how you want to pick everything up that you want to keep organized before the moving vans arrive, etc. after selecting a choice of packers or opting for a distinct packing choice. The ideal method is to pack up your belongings and label them with your names. Individual objects should be packed and labelled as “conference room” so the movers can place them in the room correctly when they arrive on the scene.
Making seating plans for the move of your office will make it much simpler for the movers to read your floorplans. Make certain to label the tables and conference rooms at the new office to ensure the movers know where they are placed. For instance, you may give your employees’ names to their desks when they move, putting the names on both of their new desks and on the boxes they packed. When the movers see the new building, they can put your employees’ objects onto their respective desks, which also saves you the hassle of searching through other things.
6. Set Up A Communication Plan
After informing your staff and customers, ensure they know where to find you in your new location. To keep your existing customers from leaving, you should inform them of your upcoming new location months ahead of time. To ensure people can find your new location on a map, social media announcements and updating your Google listing in your new location are beneficial. If your potential customers aren’t able to locate your website on mobile devices, they may wind up driving around your area. Don’t hope your enterprise to suffer in case people can’t find it online!
When settling a move, internal communication is of the utmost importance. Make sure staff members learn about the steps that will be taken, including supplying labelling and packing up their things. Remind your customers that you’ll require a little more time to answer their messages following you relocate. Send your close clients or the customers you’re relocating an email to let them know you’ll need a little more time to reply as a result of your relocation. So the strategy perfectly fits everyone’s needs and complies with everyone’s expectations, then you need to make sure everyone has the same expectations before the planning and packing. For example, you want your employees to pack up their belongings before the movers arrive.
7. Meet Your Vendors Personally
It is critical to meet with your vendors in person after the initial phone exchanges and email messages to stop them from going back and forth by email. It’s easy to communicate with Move Solutions. Every step of the way, their account manager walks you and your employees through the process. This fosters those relationships and trust. In order to have complete trust, establish transparency with service providers to ensure that you are not concerned about their performance. Ask vendors to visit your office so they can arrange a time to meet with you and show you what they need to relocate. In this approach, you can learn about the staff and learn about their methods. Additionally, this process cuts out a lot of email queries, and a few of these may be sorted out during the conference.
8. Assign Tasks and Checklists
To make certain that every person on your team is on the same page with you as you plan for your office move, provide the checklist you created to everyone on your team and movers and packers. At all times throughout the preparation of your office move, you’ll usually be meeting with your staff or internal external employees face-to-face or on the phone. A written communication document needs to be created by you each time. Not only does this clear up any confusion, but it also immediately resolves any issues. You may wish to assign the different teams (workers, packers, and movers) the individual responsibilities listed in your chart. Everyone will be able to assist you without any difficulty as you walk through the office transfer, ensuring that it flows smoothly.
9. Executing Your Office Move
It is important prior to taking action to prepare yourself so that the major step doesn’t cause chaos in your workplace. Confusion may sometimes arise from email exchanges. A face-to-face meeting is needed to sort out anything your staff may have questions about. A face-to-face meeting should be scheduled a few days before you make a major change. Order the employees to meticulously label every package they use. Compare the blueprint of your office with the new layout. Make sure that everything runs smoothly on the day of the relocation by going over the floor plan with the staff. Ensure that everyone is on time for the relocation, as you are present for the execution. Solicit feedback from your team to ascertain whether all the pieces had been installed correctly before the furniture removal team leaves. It is therefore important that you have as many eyes on the operation as possible. Let nothing go wrong during this critical stage within the business’ growth. Additionally, Move Solutions handles the final cleanup, saving you time from vacuuming and patching up wall paint.
Best Mover is a reputable office moving company that will make moving your office simple. You won’t need to look for five different teams to complete a single task because they have an internal team of planners, managers, and movers. If you’ve ever changed offices, leave a comment below and let us know what strategies worked best for you.